Core Policies | Notion

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Core policies establish the rules and standards that guide how the company operates. They define legal, security, ethical, and procedural requirements so every team member understands their responsibilities.

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Overview

Mission, Vision, Values

Core Policies

How We Work

Work Guidelines

Processes (SOPs)

Meeting Schedule

People

Onboarding Guide

Employee Handbook

Product

Product Docs

Sales & Marketing

Brand Messaging

Customer Personas

Campaigns / Playbooks

Knowledge Base

Core Policies

1. Code of Conduct

2. Anti-Harassment & Equal Opportunity Policy

3. Time Off Policy

4. Remote Work Policy

5. Expense Policy

6. Security Policy

7. Data Protection & Privacy Policy

8. Data Handling Policy

9. Intellectual Property & Confidentiality Policy

10. Tool & Software Usage Policy

11. AI Usage Policy

12. Compliance Policy

1. Code of Conduct

General Expectations

Handle all interactions with respect, honesty, and professionalism.
Assume good intent, but communicate clearly when issues arise.
Critique ideas, not people.
Escalate conflicts early instead of allowing them to grow.

Integrity & Transparency

Never withhold relevant information that affects work or decisions.
Declare potential conflicts of interest.
Follow all internal and external rules, even under pressure.

2. Anti-Harassment & Equal Opportunity Policy

Zero Tolerance

Harassment, discrimination, or intimidation of any kind is strictly prohibited.
Applies to gender, race, religion, orientation, disability, age, and any protected characteristic.

Reporting

Report incidents immediately to management.
Reports will be handled confidentially and without retaliation.

Expectations

Maintain an environment where everyone feels safe to contribute.
Behaviors that create hostility or exclusion are not tolerated.

3. Time Off Policy

Vacation & Leave

Standard paid vacation: 25 days per year.
Requests must be entered into the Time Off database at least 2 weeks in advance.
Overlaps with major launches may require adjustments.

Sick Leave

Report illness as early as possible.
For absences longer than 3 days, provide documentation if required by local law.

Disconnecting

During approved time off, no Slack or email usage is expected.

4. Remote Work Policy

Work Model

The company operates fully remote.
Employees are responsible for maintaining a productive work environment.

Core Hours

Collaboration window: 10:00–15:00 CET (Monday–Friday).
Outside core hours: async work is preferred.

Mandatory Meetings

Only Monday Syncs are mandatory unless otherwise stated.

Availability

Indicate status (online / unavailable) in the team’s communication tool.

5. Expense Policy

Budget & Approvals

Approved budgets are visible in the Budget Tracker.
Expenses above $200 require explicit approval.

Reimbursement Process

Submit expenses with receipts attached via the “Expenses” page.
Reimbursements are processed monthly.

Subscriptions

Renew only if the tool was actively used within the last 30 days.

6. Security Policy

Access Control

Access is granted by role and reviewed regularly.
Use view-only permissions when edit access is not required.

Password & Account Security

Use strong, unique passwords stored in a company-approved password manager.

7. Data Protection & Privacy Policy

8. Data Handling Policy

9. Intellectual Property & Confidentiality Policy

10. Tool & Software Usage Policy

11. AI Usage Policy

12. Compliance Policy

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